What Wedding Stationery Do I Need?

When it comes to choosing between the Wedding Stationery Elements that you’ll need (and those that are just nice to have) it can become a little confusing when you may not know what each element is and what it’s used for!?!

So in this post, I’ll be sharing with you the most popular Wedding Stationery Elements with a brief explanation of their purpose, so that you can make an informed decision on the pieces that you may or may not need.

So let’s start at the beginning… (it’s a very long list so brace yourself…)


Engagement Announcements – These cards are used to formally announce your Engagement to your family and friends – but they’re not so common these days as we have Facebook and Instagram for that of course!

Engagement Party Invitations – Send these out to your family and friends to formally invite them to your Engagement Party. (But please don’t make the mistake of sending these to anyone you know you do not intend on inviting to your actual Wedding).

Will You Be My _____? Cards – These cards are a relatively new trend that has popped up on the Wedding Scene and they are simply cards that you send to members of your Bridal Party asking them to be part of your day. So they could be Will You Be My Maid of Honour?, You Be My Bridesmaid?, Will You Be My Flower Girl?, Will You Be My Best Man? and so on..?

Save the Date Cards – These are a little card that you may send to your guests as a way to ask them to ‘save your Wedding date’. It’s advisable to send these out if your Wedding is; falling on a busy holiday period, if it is overseas, if you are asking your guests not to bring their children.

Hen/Bridal Shower Invitations – If you’re having a Hen Night/Weekend or a Bridal Shower, you may want to send out an Invitation to your friends to formally invite them.

Rehearsal/Welcome Dinner Invitations – Wedding Rehearsal Dinners and Welcome Dinners are still very popular, as such if you would like to extend an invitation to specific guests, sending them a formal invite is ideal.

Wedding Invitations (Day Guests) – Your Wedding Invitations are the most important stationery elements, as not only do they provide your guests with all the important information for your day, but they also set the tone for your day.

Wedding Invitation (Evening Guests) – If you’re having an Evening Reception and only inviting certain guests to attend (who won’t be invited to the Ceremony and Wedding Breakfast), they will need to be sent an Invitation that only contains all the details for your evening celebrations.




Vow Books – These are a growing trend and are typically a little A5 booklet that contain the vows that the Bride and Groom read from… The Bride and Groom have their own and they make lovely keepsakes.

Order of Service – These are traditionally a small A5 sized, booklet that typically includes, the order of the Ceremony, titles of readings and songs and the names of Bridal Party members and their relationship to the Bride or Groom.

Order of Day – These are traditionally a single panel with the Bride and Groom’s names with the Wedding date on the front and include the details and timings of the running order of the day.

Table/Seating Plan – These are a large board, that displays each guest’s name grouped according to their tables. They are usually displayed at the entrance of the reception hall to inform guests of which table they are to be seated. (This is only needed when used in conjunction with Table Number/Name Cards to guide guests to their seat).

Table Number/Name Cards – These are typically an A5 sized card that is placed in the centre of each table with a unique number or name. (They are only needed when used in conjunction with a Table/Seating Plan to help guests easily find their table).

Place Cards – These are placed at the head of each place setting, each with a Guest name on to show your guests exactly which seat they are to be seated at.

Escort Cards – These are small cards (one for each guest or couple) with their name and table number. They are typically arranged on a table in the entrance to Wedding Breakfast. These are common in the US, but a growing trend in the UK and they replace the need for a Table/Seating Plan.

Menus – These cards include a description for each course of the Wedding Breakfast plus any Wine and beverage choices. For a formal Wedding Breakfast, an individual Menu card should be placed at each place setting and for an informal Wedding Breakfast place just 3 Menus on each table.

Favours – Many couples hand out, or leave a Favour/Gift for their guests at each guest place setting by way of thanking them for attending their Wedding.

Gift Tags – These are little tags that are usually customised with the Bride and Grooms names, wedding date, monogram or the words ‘Thank You’ and are usually tied to your Guest Favours with a piece of ribbon.

Guest Book – This is usually an A4 sized book that contains lots of blank pages and it is passed around the Wedding Reception for each Guest to write a little message for the Bride and Groom to read on return from their Honeymoon.

Signage – Some of the most popular signs are Welcome Signs, Cocktail Signs, Reserved Seating Signs and even a Wedding Hashtag Sign, these can be scattered throughout your Wedding wherever you have a message for your guests.




Thank You Cards/Notes – A Thank You Card should be sent to each guest that attended your wedding and each person that brought you a gift (whether they attended the wedding or not). It’s also nice to send any suppliers or people that went above and beyond to make your day a success a thank You card too. (Traditionally they should be sent within 1 month of our Wedding).

Change of Address Cards – If you’re a traditional Bride and you’ll be taking your now husband’s Surname, you may want to send these cards out to anyone/company that needs to be advised of your new name and change of address.

WOW! I did say it was a long list didn’t I!?

But, hopefully if you read through it all you’ll have been making a mental note (or jotted down) the Wedding Stationery Elements that you think you’ll need and want for your day…

Happy planning!

Love, Leonie xx


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